Strata Corporation Jobs
  • 18-Nov-2021 to 17-Jan-2022 (CST)
  • Grand Forks, ND, USA
  • Full Time

Administrative Assistant for Inventory/Data Entry-Support Division

The Administrative Assistant facilitates the efficient operation of the assigned duties of the Support Division by performing a variety of clerical and administrative tasks. A self-motivated person with a positive attitude will be responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of invoices and parts inventory. Must maintain a high level of work ethics and integrity with shop personal, operational personal, and management.

Main Job Tasks and Responsibilities:

  • Review and enter invoices and parts inventory
  • Entry of Support Division timecards.
  • Billing inventory to the appropriate work order.
  • Billing fuel to appropriate equipment.
  • Processing and coding invoices and documents.
  • Prepare an analysis of accounts.
  • Assist with inventory stockouts and reconciliations.
  • Produce reports as requested.
  • Produce monthly reports.
  • Resolve invoice discrepancies.
  • Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.
  • Performs other related duties as assigned.

Education and Experience:

  • Ability to work independently.
  • Processing equipment and inventory invoices.
  • Shop parts and fuel stockout experience.
  • Proficient in data entry and management.
  • Microsoft Suite knowledge and proficiency.
  • Three to five years of experience in an administrative role.
  • Associates degree required, Bachelor's degree in related field preferred.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
  • Maintain confidentiality and good judgment.
  • Problem-solving skills and a critical thinker.

Must possess a current valid driver's license and pass pre-employment drug testing.

Strata Corporation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to their veteran status, disability, sex, sexual orientation, gender identity, race, color, national origin, age, religion, or any other characteristic protected under local, state or federal statute, ordinance, or regulation.

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